The international students’ dormitory of SCUT serves as the center of international student life at SCUT. In order to better manage and guide students in their daily lives, provide good service and thorough supervision, and create a safe, civilized, and enjoyable living environment, the School of International Education has established these regulations.
Section One: Regulations on Security
1. All staff and students of SCUT entering the dormitory should present suitable identification. Only those approved by the person on duty may enter the dormitory. Students who receive visitors must sign the visitor’s name and exact time of arrival and departure in the registration book. The person on duty has the right to deny entrance to any person lacking acceptable identification.
2. Flammable, explosive, toxic, radioactive, or other dangerous items are prohibited from the dormitory. Those taking any objects out of the dormitory will be subject to having to have the item(s) inspected and/or registered by the person on duty.
3. Students should observe personal safety and the safety of others in the dormitory. Burning candles or other materials and the use of gas stoves or other cookers is prohibited. If a student encounters any situation of concern, he/she should report it to university security or to the dorm supervisor immediately. If smoke detectors or other fire safety devices are found to have been tampered with, the person responsible will be required to compensate for the damages as well as pay a fine of two to ten times the cost.
4. Entrances, walkways, stairways, hallways, balcony doors, and other common spaces should be kept clear and unobstructed at all times. Parking bicycles or motorbikes or piling goods in these areas is prohibited.
5. Students should observe safe use of electricity in the dormitory. Electric stoves, water boiling coils, electric kettles, and other electric heating appliances are not permitted for dormitory use. Manually extending or intertwining electrical wires, tampering with electrical outlets, and misuse of electrical sources is forbidden. Violators will be subject to disciplinary measures and/or fines. If a student damages an electrical connection through the use of a device more powerful than that which should be used, his/her electricity will not be restored until the damage is compensated.
6. Students are provided with free quantities of electricity depending on room type and student status. Additional electricity used beyond these regulated amounts must be paid for individually in accordance with SIE regulations.
Section Two: Regulations on Living in the Dormitory
7. Students who apply to live in the dormitory will be provided with accommodation only upon paying the dorm fee plus a 500 Yuan deposit. Students who already have on-campus housing arranged may not seek off-campus accommodation.
8. Students who wish to live off campus for whatever reason must undergo the following procedures or will otherwise be regarded as having violated regulations and subject to disciplinary measures:
a. Students should apply for moving in writing to the School of International Education, including reasons for moving, intended address, contact person, and telephone number.
b. Students should present the leasing contract provided by the property-owner in China and give this person’s contact information.
c. The School of International Education will review the request to move. Once approved, students should sign an agreement with the School of International Education.
d. Students should report to the International Student Office to register their new living situation and revise their accommodation payment plan. Students who have completed the moving process prior to registration of the first term of an academic year do not have to pay any further accommodation fees. Students who complete this procedure at other times will not receive refunds for that academic year.
9. Once a student’s application to move has been approved, the student’s former dormitory room will be reassigned. Students who live off campus should adhere to the written agreement with SIE and should pay attention to personal safety and to the safety of their belongings.
10. Students living in the dormitory should use the assigned room and bed, and should be compliant with arrangements and necessary adjustments made by the building supervisor. Students are not allowed to change or use other beds without approval. Those who need to change their room or bed for any reason should apply in writing to the School of International Education, and may not make any changes until approval is granted. Students may not move to other rooms, exchange or have extra furniture in their rooms, alter or break public dormitory facilities, paint dormitory walls, or get extra furniture which might intrude into their roommates’ living space without permission from SIE.
11. Students are not allowed to have guests stay in their dormitory rooms without permission from the School of International Education.
12. Students who cease living in the dormitory due to dismissal, expulsion, or voluntarily leaving the university will not have their accommodation fees returned to them.
13. During holidays including summer and winter vacations, students who wish to travel or leave the dormitory for other purposes should report to the dorm supervisor prior to departure and should return on time. Dorm fee for summer and winter vacations will be charged in accordance with the related rules of SIE.
14. Upon graduating, students should return all property to the school undamaged and leave the school in a civilized manner. Students should vacate their rooms according to schedule. Students who remain in the dormitory or leave their belongings in their room without permission will be held accountable for additional accommodation fees as well as costs which arise from their rooms being inaccessible for cleaning during that time. Moving out of the dorm should be done in accordance with school regulations. Students who require use of their dormitory room beyond the scheduled time should apply for this to the School of International Education, and if approved, they should abide by whatever arrangements are made by SIE at that time.
15．For students who leave school over one month without reporting to the International Students’ office, SIE has the right to rearrange his/her room and handle his/her belongings in case they are not acclaimed for after one-month keeping.
Section Three: Regulations on Order and Cleanliness
16. Students should abide by the rules for study and rest in the dormitory and should respect the regulated dormitory sleeping hours. Students who return to the dormitory late for whatever reason must register upon entering with proper identification.
17. Gambling, excessive drinking, drug use, thievery, fighting, and other actions in violation of Chinese laws and/or SCUT regulations are strictly forbidden.
18. Students should keep noise at a low level in the dormitory and refrain from making a racket. Students who use speakers, computers, or other acoustic equipment must take care not to disturb others. Students are not permitted to use devices prone to make loud noise in rooms, like washing machines.
19. Selling, multi-level marketing, and other commercial activities are prohibited in the dormitory.
20. Students should not be wasteful of electricity and water and should take care of dormitory materials. If something in the dormitory is broken, it should be reported to the front office for repair. If dorm facilities are broken due to improper use, the person responsible must compensate for all damages. During thunderstorms students should turn off all telephones, televisions, computers, and other electrical devices to avoid damage. Those who use the public kitchens should use all kitchen equipment properly. If equipment is broken due to improper use, the person responsible must compensate for all damages. Disciplinary action or even legal action may be taken if there are serious consequences due to the improper usage. Those who intentionally damage dormitory facilities will be fined five to ten times the cost of the damage.
21. Students may not skate, play football or basketball, or do any other sports activities in the dorm. Those who do will have their equipment confiscated. Pets and animals are not allowed in the dorm.
22. Students should maintain a clean environment and keep take care of dorm facilities. Faucets and toilets should be kept in working order and drains kept unobstructed. Graffiti, littering, spitting, throwing things, and posting flyers outside of permitted locations is forbidden. Those who violate these rules will be fined 50-200 Yuan in accordance with the “Regulations on Environmental Cleanliness in Guangzhou”.
23. Students should keep their living space and common areas clean. Rubbish should be placed in garbage cans, rooms and passageways should be kept tidy, and all students should be ready for cleanliness inspections held by SCUT and the School of International Education.
Section Four: Supplementary Comments
24. The rules above pertain to all students living in the international student dormitory on the north campus. Those who violate rules will be subject to fines of 200-500 Yuan and be punished in accordance with the “Rules on the Discipline of International Students in the School of International Education at SCUT”. Students who are responsible for the loss or damage of public property or the property of others must compensate for all expenses.
25. All staff and students in the School of International Education are responsible for creating a pleasant dormitory environment. Those who commit acts which interrupt dorm security and order will be disciplined accordingly. Students’ behavior has bearing on their overall assessment.
26. The right of administering and interpreting the details of these regulations belongs to the School of International Education. They are effective from 1st September 2006.
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